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By the way, ABritt, I was digging through the forums trying to find a good writeup of the amendments you have suggested. So that they can be ready to roll, could you transcribe them here please?
I Believe they are in both suggestions for the meetings for this semester, or atleast the last two suggestions. I posted them several times.
FYI guys the constitution states:
“To plan a LAN event, these questions must be answered. The first 5 questions must be voted on. 1) When will the LAN event occur? 2)
What time will it start and run until? 3) Where will it be held? 4) What game will be played? 5) Will multiple games be played? 6) How will those games be supported? 7) Who will sponsor the LAN event? 8) What will they donate to the LAN event? 9) How many banners and flyers are needed to advertise the LAN event? 10) What type of food will be served? 11) How many of that type of food will be needed? 12) How many drinks will be needed? 13) How many people will be allowed to attend?
At the LAN event, the secretary must take attendance, and record the event in such ways to keep the history of the Club updated. It is also the duty of the Historian to make such visual history available and accessible to all members and alumni of the Club.”
Please note that the first thing that must be voted on is the date of the lan event. Please also notice that it does not say that just because you vote on a place, which you must do as well see #3, and that place is only available on 1 date that that automatically becomes the date, IT MUST ALSO BE VOTED ON, even if it is a moot point. I let is slide on the last LAN, but when you guys start skimming the constitution, even on the little things you start losing focus.
Second, the Secretary must take attendance. I would propose at the next meeting the following amendment to this section before the part about the historian,
**”It is the duty of the Treasurer to collect dues and LAN fees and to make such financial record available to the executive staff so as to ensure financial responsibility on behalf of the club.”**
This would help with the flow of the LAN, and so that Nicole doesn’t get stuck doing the treasurers’ job, as I have been in the past, even if I volunteered to do it.
You might also want to consider stating that executives are first and foremost working each LAN event, as is each Council Leader that has a game being played at the LAN. This might help alleviate the stress put on the select few that show up early and help as well as the even fewer that stay to help clean up after, not to mention the two or three that help during the event. I would put this after the statement about the Historian, I would word it,
**”In short, it is the job of every executive staff member and council leader to run and operate each LAN event. If he or she is unable to fulfill their duties, it is their duty to find a suitable replacement and to notify the executive staff of such replacement within 72 hours of the beginning of the LAN event.”**
Also note, that it takes unanimous vote among the executives and 2/3 of the active members of the club. (Which isn’t normally that hard to get.) You guys might want to actually look at the constitution, and its weird bolding issues. But other than that GOOD JOB GUYS!!
okay so these two items:
I would propose at the next meeting the following amendment to this section before the part about the historian, **"It is the duty of the Treasurer to collect dues and LAN fees and to make such financial record available to the executive staff so as to ensure financial responsibility on behalf of the club."** I would put this after the statement about the Historian, I would word it, **"In short, it is the job of every executive staff member and council leader to run and operate each LAN event. If he or she is unable to fulfill their duties, it is their duty to find a suitable replacement and to notify the executive staff of such replacement within 72 hours of the beginning of the LAN event."**
Under Article III Duties of the Executive Council where it states the dutys of the Treasurer would read after the proposed amendment:
It is the duty of the Treasurer to ensure a positive fiscal status and to encourage fundraising in designing events to further the finances of the Club. It is also the duty of the Vice President of Membership and Finance to keep immaculate records of allocations of Club finances. It is the duty of the Treasurer to collect dues and LAN fees and to make such financial record available to the executive staff so as to ensure financial responsibility on behalf of the club.
Under Article VII Meetings and LAN events This paragraph would read after the proposed amentment:
At the LAN event, the secretary must take attendance, and record the event in such ways to keep the history of the Club updated. It is also the duty of the Historian to make such visual history available and accessible to all members and alumni of the Club. In short, it is the job of every executive staff member and council leader to run and operate each LAN event. If he or she is unable to fulfill their duties, it is their duty to find a suitable replacement and to notify the executive staff of such replacement within 72 hours of the beginning of the LAN event.
Noting the proposed amendments in bold…
alright, now that we have that in a simple easy to mention format it will be a great help to us bringing that up at the meetings. Thank you very much!
Further suggestions? Chinese food. It’s what a ninja would want to eat.
Also, ice for the drinks. Don’t get me wrong, I loves me some warm soda, i just want to make sure the polar bears and Canadians feel welcome.
yeah, it prolly roasted it
we got some people in there with some massive heaters, i guess you could say… meh, I has a 550w one
Then think of getting refills on ice, you are operating out of the UC aren’t you, though you would still have to go to dodson to get the ice, but it is free. Also keep in mind the length of time the ice stays in the cooler, it is probably put in the cooler an hour or two before the LAN starts and it is consistently exposed to the heat with the coolers being opened all the time or not shut at all.
yes, i personally filled both coolers twice. the problem we need a bigger or more coolers. i cant help the coolers only holds maby 30 cans and when dinner comes around its empty and when you put more drinks in it takes time to cool them.
pepsi?
RUN AWAY THE COCA-COLA POLICE R COMIN
our major campus sponsor is Coca-Cola, mebbe more of that?
for once pepsi was cheaper but liek a buck fifdy a case, thats why we got more pepsi… i personaly would rather have twice as many drinks and have the off brand.
Did you guys know that you can get coke to sponsor the club with all the drinks you could dream of. I’ve got the number for the local distrubitor. All you would need to do is call him, let him know who you are, what you are doing, how many people are attending and how long it will last. Then he will ask you to fax him the same information along with what drinks in specific you want (though keep in mind they would be free so don’t be too picky). Atleast that is what I did for my golf tournament and we had enough drinks supply two events after that, a formal and a retreat. Though they were advertised as an official sponsor of the Tournament as well and I offered it to him too, on the T-shirts that I had made, along with the banner, hole sponsor signs and flyers that went up. Oh and they brought it to my dorm–which at the time was central. Just an FYI sort of thing.
You can probably get pepsi, I do not have the information for them but DO NOT do both as sponsors. I know we can get by with red bull and bawls, but that would be too much.
There’s practically no difference taste-wise between Coke, Pepsi, and generic cola anyway – it’s all about the branding. If we don’t get Coke sponsorship, go for the generic stuff next LAN.
The only reason you wouldnt get coke, is because you didn’t try. Why generic, I though you guys were making enough money to be able to buy these things, and besides what happened to our residential living sponsor….wheren’t they paying for that anyway? This is directed toward Kuros and The Saint as they are the two that should directly know the finances and sponsors.
Most of the food/drink companies like Doritoes and Pepsi/Coke I tried to get before the last LAN. None of them will sponsor these types of events. The reason we got Pepsi instead of Coke was because they were a buck cheaper per case. Residential Living does provide us with the money for food and drinks at the LAN. At the next meeting, several topics will be brought up with what to do with the money we’ve collected at the past LAN events. Do we want to buy some cool prizes with it, or do we want to buy more food drinks? We have plenty of food and drinks IMO (we need to make a 2nd ice run as mentioned) and I’m leaning towards prizes. We’ll see what the members want at the next meeting, as well as the executive council.
orgionaly we were saving up for a/few smalle switches… might wont to take to AJ and see if that switch box is still going to be avable for awile
NoDice said:
orgionaly we were saving up for a/few smalle switches… might wont to take to AJ and see if that switch box is still going to be avable for awileWas that English?
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