Meeting Minutes 4-12-2007

[DeviantSyntax]

WCU Gaming

April 12, 2007

Meeting #13 @ 9:05- !0:45

 

Present:

Shane Baker AKA Kuros, President

David Griffith AKA No Dizzle, Vice President, Historian

Michael Tharp AKA gxti, Webmaster, CSS Council Leader

Justin Kearse AKA FALCON, Marketing Manager, Day of Defeat Council Leader

Chris Mouchet AKA TRACKPAD, Secretary

Samuel Dana AKA Saint, Treasurer

Adam Josey AKA Adam37, CS 1.6 Council Leader

Brian Brennon AKA Brian

Tim Macior AKA Fascist Flakes

Jason Smith AKA Bitey

Stephen Justin AKA Kranchan

Alec Larsen AKA Potion #9

Jessie Standard AKA Kappamerc

Matthew Adkins AKA Zapling

Richard Cooke AKA Cacophony

Brenton Barber AKA Shinji

Mike Russell AKA Nickname

Michael Moore AKA Oh Malley

Marshall Hartness AKA Panthru

 

Announcements:

 

– Registration is open Click Here to register

– The next LAN is Friday April 20th

– Setup is from 12:00 – 2:00pm

– The T-Shirt design contest is still open and the $20 prize is still up for grabs

– We will no longer be using Team Speak and use Vent instead

– The Channel 62 commercial will be up next semester

 

New Business:

 

Topic of Discussion: Adding Star Craft to the games to be played at the LAN

There was a vote to add Star Craft to the list of games to be played at the next LAN event

The results of the voting were 14-0-4

Star Craft will be added to the games played at the LAN

 

There is a need for someone to be in charge of Star Craft at the LAN

Matthew Adkins volunteered

There were no other volunteers

There was a vote to put Matthew Adkins in Charge of the Star Craft at the next LAN

The results of the vote were 18-0-0

Matthew Adkins will be In charge of Star Craft at the next LAN

 

Topic of Discussion: Adding Nintendo 64 games to supported games

 

There was a vote to add Goldeneye to the list of games to be played at the LAN

Results of the vote were 18-0-0

Goldeneye will be played at the LAN

 

There was a vote to add Super Smash Brothers 64 to the list of games played at the LAN

The results of the vote were 18-0-0

Super Smash Brothers 64 will be played at the LAN

 

 

Topic of Discussion: Tournament Times

Shane Baker proposed the schedule to be:

Quake III Arena (2-3)

Counter Strike 1.6 Gun Game (3-5)

N64 Super Smash Brothers (3-4)

N64 Goldeneye (4-5)

Gamecube Super Smash Brothers Melee (5-6)

Xbox 360 Halo 2 (2-6)

Counter Strike 1.6 (7-9)

Wii Bowling (7-9)

Day of Defeat Source (9:30-11)

Counter Strike Source (11-1)

Xbox 360 Gears of War (9:30-1)

Star Craft (Entire LAN)

 

There was a vote to approve this schedule

The results of this vote were 18-0-0

 

Topic of Discussion: Poor LAN Event Days

 

To prevent having another LAN on a Friday we will go ahead and vote on location and date

Shane Baker proposed the next LAN be held on September 8th 2007 at 2:00 in the UC Grandroom

There was a vote to have the next LAN in the UC Grandroom on September 8th, 2007 at 2:00pm

The results of the vote were 18-0-0

The next LAN will be in the UC Grandroom on September 8th, 2007 at 2:00pm

The games to be played at said LAN will be decided at the next meeting pending future game releases.

 

Shane Baker proposed that the following LAN should be held December 1st, 2007 at 2:00 in the UC Grandroom

There was a vote to have the next LAN in the UC Grandroom on December 1st, 2007 at 2:00pm

The results of the vote were 18-0-0

The next LAN will be in the UC Grandroom on December 1st, 2007 at 2:00pm

The games to be played at said LAN will be decided at the next meeting pending future game releases.

 

Topic of Discussion: Confirmed Sponsors

Currently we our next LAN is being sponsored by: Alienware, Nvidia, RedBull, Steel Series and ATD

 

Topic of Discussion: Computer Dynamics Prize

Shane Baker asked for ideas for what prize we would like to ask for from Computer Dynamics

Ideas:

Mouse

Keyboard

Hard Drive

Computer Case

Power Supply

Speakers

[Phonetically Phamous (dice]

ashleybomb, what did we forget

[Ashley Faulkner]

1) it should state 10:45 not !0:45

2) Falcon is the Marketing Administrator not Marketing Manager

3) How do you have new business if you don’t have old business? (Not your fault Chris)

4) FORGOT my proposed amendments to the constitution again…gez they would only make your lives much easier at the lans…but hey w/e… (Again not your fault Chris)

 

Chris good job on the minutes, other than those small errors…you fill my shoes well.

 

This is NOT intended as critism for Chris aka Trackpad:

Suprised you got Sam there, first time in how long…oh wait beginning of last semester…and he is still in the execs. I think it is time to vote of no confidence. I def. have no confidence in him I guess that is because everyone else has had to pull his weight for 3 consecutive LANS. I have a history in this club of calling people out when they aren’t doing what they are supposed to do. The club has a history of not listening, but that can be changed…as it would be for the best.

 

NoDice, is Nicole going to attend this LAN? DO NOT LET or MAKE her take money at the door or hand out tickets or anything. IT IS NOT HER JOB, it is SAM’s job.

 

Oh and because you guys keep ignoring me, I’ll post my proposed amendments again.

 

FYI guys the constitution states:

 

“To plan a LAN event, these questions must be answered. The first 5 questions must be voted on. 1) When will the LAN event occur? 2)

What time will it start and run until? 3) Where will it be held? 4) What game will be played? 5) Will multiple games be played? 6) How will those games be supported? 7) Who will sponsor the LAN event? 8) What will they donate to the LAN event? 9) How many banners and flyers are needed to advertise the LAN event? 10) What type of food will be served? 11) How many of that type of food will be needed? 12) How many drinks will be needed? 13) How many people will be allowed to attend?

 

At the LAN event, the secretary must take attendance, and record the event in such ways to keep the history of the Club updated. It is also the duty of the Historian to make such visual history available and accessible to all members and alumni of the Club.”

 

Please note that the first thing that must be voted on is the date of the lan event. Please also notice that it does not say that just because you vote on a place, which you must do as well see #3, and that place is only available on 1 date that that automatically becomes the date, IT MUST ALSO BE VOTED ON, even if it is a moot point. I let is slide on the last LAN, but when you guys start skimming the constitution, even on the little things you start losing focus.

 

Second, the Secretary must take attendance. I would propose at the next meeting the following amendment to this section before the part about the historian,

**”It is the duty of the Treasurer to collect dues and LAN fees and to make such financial record available to the executive staff so as to ensure financial responsibility on behalf of the club.”**

This would help with the flow of the LAN, and so that Nicole doesn’t get stuck doing the treasurers’ job, as I have been in the past, even if I volunteered to do it.

 

You might also want to consider stating that executives are first and foremost working each LAN event, as is each Council Leader that has a game being played at the LAN. This might help alleviate the stress put on the select few that show up early and help as well as the even fewer that stay to help clean up after, not to mention the two or three that help during the event. I would put this after the statement about the Historian, I would word it,

**”In short, it is the job of every executive staff member and council leader to run and operate each LAN event. If he or she is unable to fulfill their duties, it is their duty to find a suitable replacement and to notify the executive staff of such replacement within 72 hours of the beginning of the LAN event.”**

 

Also note, that it takes unanimous vote among the executives and 2/3 of the active members of the club. (Which isn’t normally that hard to get.) You guys might want to actually look at the constitution, and its weird bolding issues. But other than that GOOD JOB GUYS!!

[Falcon]

whoa we get a good job! *shouts of happiness*

 

sorry we forgot about your amendment, as well as a few other things. I would print them off and tape them to my monitor so I don’t forget but the next meeting is in the fall, so it’d still go missing.

 

*starts next semester’s meeting suggestion thread, adds this to the list*

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